5 Apps To Keep Your Communication and Organization Running Fast!

Being a business owner is great. You get to create your own hours, work as much as you want to, plan your own vacation days, work until the job’s done, be responsible for profit margins, and every issue and problem that develops is your responsibility!…Wait…that list took a turn at some point.

Working for yourself can be a bit of a double edged sword. On one hand, you get a huge amount of freedom to determine your own path and goals. On the other, your success depends largely on your ability to produce results. As a partial owner of a small business myself (Hooray for working with your wife and friends!), I’ve felt the days when there doesn’t seem to be enough hours to get things done. Thankfully, there are people who want to help businesses succeed.

A big part of being successful is knowing how to work smarter instead of harder. Saving 30 minutes here and there can lead to hours of extra up time by the end of a work week. Today, let’s take a look at five apps that can help skyrocket your productivity and keep your successful business…successful.

Communication Is Key

We are going to start off with one of the most tried and true products out there, Slack. Slack is a great instant messaging app to connect everyone in your business together whether they are on the go or working in the office. One of Slack’s best features is that you can create multiple chats for each individual purpose. Are you tired of sifting through dozens of budget planning messages to find that short conversation you had over new product ideas? With Slack, you can organize your chats into Budget, Products, or whatever you need and never get lost in your text history again.

Communication can be one of the great struggles of any business, especially if you can’t always have face to face meetings. Trying to explain something through text or over the phone can make things overly complicated. Why waste time explaining when you can show instead? CloudApp is a screen recorder that puts the ability to capture videos, screen shots, annotations, and even GIF creation at your finger tips. Any of these tools are a great way to streamline your communication process and cut down on the amount of back and forth that comes with collaborating on projects. Definitely give this one a look and see what it can do for you.

Organization Keeps Chaos at Bay

When you are running any sized business, it’s inevitable that you will eventually be forced to wear many hats. Constantly having to change between project manager, accountant, content creator, etc. can be confusing on the best of days, and most experts will recommend you need a system to keep from drowning in the workflow. AirTable is there to keep your head above water. AirTable understands that running a business can be chaotic and every business has unique needs. That’s why AirTable is, “Part spreadsheet, part database, and entirely flexible…” AirTable can be configured to fit your work needs and organization with space for images, articles, to-do list, inventory, and more. If you need a system that can keep up with your ever updating business, then look no further.

There is an old adage that you have to spend money to make money. With materials, shipping, overhead, and paychecks (just to name a few) this definitely rings true. What you don’t want is to lose track of your spending and end up in an unrecoverable situation. Neat is here to help you keep track of your spending and your receipts. With Neat, you can scan all of your companies receipts and turn your spending into data. Even better, Neat will also help centralize your other business essentials and let you know what to flag and save to help with your taxes every year! Neat does have a number of different plans and prices, but it also comes with a 30 day trial. Take a month to explore its features and see if it works for you.

If you’re looking at Neat and thinking, “That’s a little too much for our needs,” then the next place your should look is Shoeboxed. Shoeboxed specializes in keeping track of business receipts and invoices, turning your hard earned sales into data you can understand. Shoeboxed also has different levels with different prices, but they’ve done their homework to make it easy to know what you need (i.e. around 50 sales a month, 150 sales a month, or 500 sales a month). If accounting is not your strong suit, Shoeboxed is your golden ticket. It will help keep you organized and in the black.

Keeping yourself and your business running smoothly can be a tricky skill to master, but any of these apps can help keep you and your business working efficiently. Give any of them a try and see what they can do for you. Do you have an app or a website that is valuable towards your and your company that we haven’t mentioned here? Be sure to let us know by sharing it in the comments below!

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About the Author

James McCluskey

James is an English teacher and content writer for WP Ninjas. His daily motivation is to constantly look for something new to learn. This has tragically turned him into a living encyclopedia of largely pointless information. When not teaching, writing, or learning, James is usually working with his wife, Megan, on fundraising and support for several nonprofit organizations. Excelsior!